2. Partner runs the powerful "read-only" reporting programs that locates, validates and captures the payment error information covering a 6 year time-frame.
Computer Lab processing
3. Processing of payment errors begins when information is emailed to the AmeriSystems Computer Lab to be double checked against a national database of vendor invoice naming schemas. Or, the partner may elect to have AmeriSystems process the information on site.
4. Creation of Audit Chargebacks Utilizing the Integrated Payables Audit Moduleã, AmeriSystems automatically creates individual vendor Audit Chargebacks providing a fully detailed explanation of the payment errors. Sample Audit Chargeback. Also summary management reports are produced giving exact statistics on payment errors made to each vendor or payee. Steps 1 through 4 are usually completed on a remote basis within 2 to 3 business days.
Audit Ops
5. Recovery begins "Audit Operations Center" will contact and recover the Audit Chargebacks from vendors or payees. Or, business partners may elect to utilize the detailed Audit Chargeback invoices to take deductions from vendors or payees.
All contact with vendors is conducted professionally and completed promptly. Payment mistakes are explained to vendors and a refund or authorization to deduct from a future remittance is obtained.
Profit recovery and improved controls
6. Profit recovery checks forwarded to partner As recoveries are made by the Audit Operations Center, checks are sent to the business partner.
7. Payment mistakes are summarized so internal controls can be improved Written communication is sent regularly to the partner summarizing payment errors and the status of collection activities. The business partner is able to make training, process and control improvements. Real world success stories
